Outlook Tips & Tricks | Vintage IT Services

Microsoft Outlook Tips!

jd-admin — Tue, 28 May 2019 14:33:39 +0000

We thought it was about time to bring you a few more tips on how to utilize Microsoft Outlook more effectively. Below are a few that we hope you find useful!

Turn your email into a PDF

Need to create a PDF from your email message? Print it with Windows 10!

Click Ctrl+P to open the Print dialog, then select Microsoft Print to PDF as your printer.

Once you select Print, pick a folder, name your PDF, then select Save

Tag contacts in your emails

In the body of your email message or meeting request, type @ followed by a person’s first and last name. Select the name to see it highlighted in the body and added to the To line of the email.

The recipient will see an @ symbol in their message list.

*This feature requires Exchange Server 2016, Exchange Online, or Outlook.com

Take control of your inbox with Clean-up

Overwhelmed trying to navigate your inbox? Folder Clean-up can help!

From your Inbox (or any other email folder), select Home > Clean Up. You can Clean Up Conversation, Clean Up Folder, or Clean Up Folder & Subfolders.

Outlook will automatically move redundant, read messages to the Deleted Items folder. Folder clean-up will never remove unread messages.

If you see anything that you would like to take advantage of but cannot due to using an older version of Microsoft Exchange or Outlook, Vintage IT Services can help your organization update its software so that your team can take advantage of the new features as they are released.

The post Microsoft Outlook Tips! first appeared on Vintage IT Services.

Outlook Tips & Tricks Part 3

jd-admin — Thu, 02 Feb 2017 15:14:16 +0000

It is time for the final chapter of our Outlook Tips and Tricks series. Below are a few more items that we hope you find useful!

Set an Automatic Reply for your vacation

Call it what you will: “Vacation reply,” “Out of office” message, or “Automatic reply” – here’s how to set it up so that people know you’re out of the office.

Turn a message into a meeting

Got an email thread that begs for setting up a meeting? Here’s how to make that happen.

Jump around Outlook with ease

Sometimes you need to be in your calendar, and then quickly switch back to mail. Here are some shortcut keys that can help you do that.

We hope that you found our Outlook 2016 Tips and Tricks series useful! If there are any other applications that you would like us to write a similar series on please do not hesitate to let us know.

The post Outlook Tips & Tricks Part 3 first appeared on Vintage IT Services.

Outlook Tips & Tricks Part 2

jd-admin — Thu, 26 Jan 2017 15:13:28 +0000

It is time for the second round of our Outlook Tips and Tricks. Below are a few more items that we hope you find useful!

Get rid of outdated Auto-Complete addresses

1. In the To: field of an email start typing a name, and you’ll see the Auto-Complete list.
2. On the right, click the X to remove the address.

Want to delete all Auto-Complete suggestions?

1. Go To File > Options > Mail.
2. Scroll down to the Send messages section.
3. Then either click the Empty Auto-Complete List button or uncheck Use Auto-Complete to turn it off.

Know when to Delete and when to Archive

The Delete and Archive buttons are next to each other. Here’s when to use one versus the other

Lightning-fast shortcuts for search

Need to find someone’s message really fast? Try these quick shortcuts:

We hope that you found the second round of tips useful. You can find Part 1 here and Part 3 here of our Outlook 2016 tips and tricks. If there is anything else that we can assist you with please do not hesitate to reach out to us at Vintage IT Services.

The post Outlook Tips & Tricks Part 2 first appeared on Vintage IT Services.